Executive Assistant

Job Type: Full Time

Job Description:

Who We Are

Motive builds technology to improve the safety, productivity, and profitability of businesses that power the physical economy. Motive combines IoT hardware with AI-powered applications to connect and automate physical operations. Motive is one of the fastest-growing software companies in the world, serving more than 120,000 businesses, across a wide range of industries including trucking and logistics, construction, oil and gas, food and beverage, field service, agriculture, passenger transit, and delivery.

Motive is built on four foundational attributes; Own It, Less but Better, Build Trust, and Unlock Potential. This has taken our company to great heights, including being recognized by Fortune for Best Workplaces, Forbes Best Startup Employers, and Comparably for our Best Global Culture, Sales Team, Leadership Team, Career Growth, and CEO for Diversity. We’re proud to receive an employee net promoter score of 63 (according to Comparably) which places Motive in the top 5% of companies with 4,000 employees or more.

Today, our team is made up of more than 4,000 employees, located across the world, providing support to a wide range of customers. While most of our employees are remote, many have the opportunity to work on-site at any of our 8 global office locations. Visit our careers website to learn more about opportunities at Motive.

About The Role

We are looking for an experienced Executive Assistant to support our Chief Marketing Officer and senior leaders in the marketing organization. In this role, you’ll work directly with Motive’s marketing leaders and be responsible for a mix of administrative and operational activities. The ideal candidate will be proactive, organized, and bring a blend of professionalism, passion and adaptability to the role. This role will report to the Manger, Executive Assistant and be part of our centralized Executive Administration team.

What You’ll Do

Own and proactively manage high-volume calendars.
Develop an understanding of the marketing organization’s business priorities and structure meeting cadences to support long-term business objectives.
Total travel and expense coordination, including air and ground transportation, hotel reservations, security, visas and other travel documentation, and expense reconciliation.
End-to-end meeting and event planning and logistics, including all-hands, offsites, team events and QBRs.
Proactively prepare agendas and meeting materials for team staff meetings and assist executives to keep priorities on course.
Leverage strong written, verbal, and interpersonal communication skills to draft and prepare various communications, presentations and materials for internal and external use.
Assist in day-to-day projects and assignments as needed.

What We’re Looking For

4-5 years’ previous experience partnering with senior management in a fast paced, innovative environment.
Excellent organization, meeting planning, and project management skills with the ability to effectively manage multiple high-level and often competing priorities.
Self-motivated: Demonstrates initiative and anticipates issues, provides realistic solutions, employs sound judgment and makes timely decisions.
Ability to communicate clearly and effectively with senior leaders and external partners.
Comfort in learning new technologies to successfully perform assigned tasks.
High level of confidentiality, discernment, and judgment.
Strong relationship management skills, with the ability to develop relationships with the EA team, marketing organization and cross-functional partners throughout the company.
Bachelor’s degree (Preferred Western Degree)

Creating a diverse and inclusive workplace is one of Motive’s core values. We are an equal opportunity employer and welcome people of different backgrounds, experiences, abilities and perspectives.

Please review our Candidate Privacy Notice here.

The applicant must be authorized to receive and access those commodities and technologies controlled under U.S. Export Administration Regulations. It is Motive’s policy to require that employees be authorized to receive access to Motive products and technology.

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